+50
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Automatic Batch Billing

Ricardo Callado 3 years ago in Transactions/Financials updated by Chadwick Campbell 2 weeks ago 8

Having the option to automate Batch Billing (invoices and payments) on a certain date of the month. 

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definitely need this.  also, need to be able to set custom default batch billing settings (for example default right now is to NOT charge credit cards, just invoices, which I never do, and, today I mistakenly ran the whole thing, forgetting to charge credit cards, so I had to run it twice on a lot of people.  oops!

We'd like to automate the batch billing for a date AND time. Or have it kick off as soon as a new membership is added.

The process should include an option to exclude all accounts that have an existing invoice where they are still within the due date of the invoice.

Adding a vote to this, with a related request.  We run batch billing on the 1st of every month (invoices only), and collect payment on the 8th (7 days later).  It would be nice to be able to schedule the running of the batch billing, but even more valuable to be able to schedule the collection of payments after X days.

Agree with the above requests.  
Our club needs to give customers a window to review invoices before collecting, but then our invoice batch is too large to manually collect each bill. Need an option to either schedule a date to charge all cards, or a button we can click to collect payment on all outstanding invoices within a batch.

Kara,


Thanks for additional vote on the scheduling of the collection of payments.  For the second part of your comment, if I understand correctly, that is available now.  From the Batch Billing screen, select the batch at the top, then click on the Details tab (see below).  Then, click on the "Collect Payments" button (also below).  This will run the process of collecting payments on all outstanding invoices in the selected batch.  This is how we collect payments.  It only takes a few seconds (except for all of the "insufficient funds" and "declines," of course!).

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